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Dear Division Members,
For division qualifiers held after the regular entry fee
deadline of November 5, 2025 but before the qualification deadline of
December 10, 2025, fencers who intend to attempt
qualification through these competitions should register prior to the regular entry fee
deadline to take advantage of standard pricing. The Illinois Division qualifier is set to be held prior to the regular entry fee deadline, on November 2, 2025.
To ensure fairness and transparency in light of the shift
in the Junior Olympics dates for this season, if a fencer fails to
qualify at their respective division qualifier, provided it is held after
the regular fee entry deadline and before the qualification deadline the
following will be applicable:
- If
registered for only one event, the event fee, the tournament, and
administrative fees will be refunded. In the event this is
applicable for a given athlete, they should email nationalevents@usafencing.org
to request a full refund.
- If
registered and qualified for other events, only the event fee for
the non-qualified event will be refunded.
Please see below for the full set of refund policies for this year's JOs to help ensure clear communication.
For Championship tournaments, the online system generates
separate emails for each event once entry is approved. It is the fencer’s
responsibility to verify that the Championship events registered for have
been officially approved by the National Office. Championship eligibility
confirmation from clubs, divisions, regional tournament organizers are
not considered official until verified by USA Fencing. A refund of the
full Event fee will be processed by the National Office for any events
where an athlete fails to qualify. Tournament fees and Admin fees are
considered nonrefundable. Event fee refunds are processed 4-6 weeks after
the tournament. There are no event fee refunds after the posted deadline
for the tournament.
Refund Policy Exception – Qualification-Dependent Events
If a qualifying competition takes place after the regular
fee entry deadline but
before the qualification deadline and an athlete does not
qualify:
- Single-Event
Registration: If registered for only one
event, the event fee, the tournament and administrative fees will be
refunded. In the event this is applicable for a given athlete, they
should email nationalevents@usafencing.org to request a full
refund.
- Multiple-Event
Registration: If registered and qualified for
other events, only the event fee for the non-qualified event will be
refunded.
Withdrawal Refund Policy
For a refund of 50% of the event fee(s), all withdrawals
must be received by the National Office by the posted withdrawal
deadline. Registration and processing fees are nonrefundable and
nontransferable. To withdraw from a national tournament, email withdrawals@usafencing.org
with the athlete/team name, member number, and events from which you are
withdrawing. No event fee refunds will be given for withdrawals after the
posted withdrawal deadline. To withdraw from a local or regional
tournament, please email the listed tournament organizer. Contact
information is located on their registration page. Regional withdrawal
and refund policies may vary from tournament to tournament but can not be
more stringent than the national policy listed above.
This information is being provided on behalf of USA Fencing National Office to ensure athletes are fully
informed as they prepare for the 2026 Junior Olympic Championships.
Please reach out to the National Office if you have any questions.
Sincerely,
USA Fencing
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